How to Plan Your Instagram Posts [+22 Free Instagram Planning Templates]



Once you’re not following a plan on social media, it is simple to overlook to put up usually.

Moreover, creating picture and video-based content material meant to drive income for what you are promoting can appear far out of your backside line.

Nevertheless, 90% of people on Instagram follow at least one business these days. To compete with different corporations in your business, you will need to have a stable Instagram strategy, particularly in case your meant viewers makes use of the app.

Fortuitously, upon getting a great plan to your Instagram content material, you possibly can create content material extra deliberately and finally drive extra outcomes to your staff and group.

On this put up, we’ll cowl all the pieces from figuring out what sort of content material you wish to put up to choosing a content material theme. Then, we’ll get into the small print of planning particular person posts.

HubSpot, AdobeSpark, and Iconosquare teamed as much as create a 30-day planning information for enterprise Instagram planning.

We have additionally thrown in 30 templates that can assist you get began. Click here to get the planning guide.

Your Instagram’s Visible Theme

As soon as you’ve got selected the kind of content material you wish to put up, you may wish to choose a visual theme for your posts.

Aesthetic consistency will provide help to in a number of methods:

  • When an Instagram consumer finds what you are promoting’ account, the photographs will seem coordinated and well-thought-out.
  • Your followers will start to sense patterns in your content material and pause after they see your put up as they scroll as a result of they acknowledge that sample.
  • Once you’ve pre-selected a go-to font and shade scheme, it takes away a few of the strain of planning as a result of there are fewer choices to make for every new put up.

In case you use Adobe Spark, you possibly can obtain our free Adobe Spark Instagram templates to create a brand new put up with a template reasonably than ranging from scratch. You will additionally get entry to the previously-mentioned calendar of content material concepts.

To ascertain visible consistency throughout your posts, take note of the colours in your photographs, the filters you utilize, the fonts you utilize in your photos, and, if you would like, the sample of content material sorts you are posting.

  • Colours – Hold your model colours high of thoughts when creating Instagram posts. Decide just a few colours that complement your major model shade and be certain that essentially the most distinguished shade seems in your posts.
  • Filters – When utilizing filters, accomplish that evenly, as over-editing can dilute the standard of your photographs. In case you resolve to make use of filters, use the identical one or two throughout all posts.
  • Fonts – Choose one font to make use of everytime you wish to overlay textual content on photographs or movies and use considered one of your model colours for the font. Since Instagram is a pleasant platform, goal to make use of an easy-to-read, sans-serif font and hold it the identical throughout all posts.
  • Content material Sample – To create a visible sample to your general feed, be certain that each third put up has a selected background shade. Since Instagram has three columns within the grid view, you may find yourself with a column that reveals you thoughtfully deliberate your posts. You may think about using a white background with the identical font color and style to share an business tip for each third put up.

As soon as you’ve got selected the content material kind and visible theme you may use in your model’s Instagram account, it is time to begin planning posts.

Create a spreadsheet with the next columns (or obtain our free, pre-made spreadsheet together with planning templates for your entire different social media channels, too):

  • Date of publication
  • Time of publication
  • Picture caption
  • Picture file identify or a hyperlink (if it has been uploaded to the online)
  • The hyperlink that you’re going to add to your bio when the put up goes dwell (or add to a Linktree-type a number of hyperlinks software)
  • Marketing campaign/Purpose: What’s the objective for this put up? Are you making an attempt to amass extra followers? Drive sign-ups to your product, a free trial, a session, or one other subsequent step towards turning into a buyer? A well-articulated objective will assist you make sure that every put up exists for a function. You will not be making a dead-end to your followers however reasonably a possibility for continued engagement together with your account, model, or product.

Once you’re achieved, it ought to appear to be this:

Social media spreadsheet example

Download This Template

Professional Tip: Duplicate the spreadsheet tab for Instagram Tales, as properly, to leverage Instagram’s different avenue for participating together with your followers. Tales are greatest used for interactive content material like polls and quizzes, sharing photographs or movies from dwell occasions, and extra informal, pleasant updates.

After getting your spreadsheet able to go, resolve in your frequency. We advocate ramping as much as posting round 3 times per week.

1. Outline Your Content material Posting Schedule

Publish at the least as soon as per week to determine a dependable posting sample to your followers. You will danger dropping followers if individuals really feel that they are not constantly seeing fascinating or useful content material out of your account.

To ascertain that constant sample, set dates and instances for posting first. For instance, when you resolve to put up each Monday, Wednesday, and Friday, fill within the date and time column with the following month’s Mondays, Wednesdays, and Fridays.

Then, add a recurring occasion to your calendar for put up planning for the next two to 4 weeks. Set a recurring 10-minute calendar invitation at your chosen posting instances to reference your spreadsheet and shortly put up what you’ve got deliberate when you’re not utilizing an automatic scheduling software. With the planning sheet useful, you can copy and paste captions and hyperlinks and find the photographs to your posts simply.

When slotting particular posts into your spreadsheet, start in whichever column you want. For instance, you can begin by evenly splitting the rows into separate campaigns and filling within the caption or picture hyperlink for every put up later.

2. Add Visuals

If you have already got a repository of photographs that you may put up, you may begin pasting the hyperlinks into the Picture File Title/Hyperlink column and fill within the different columns afterward.

You will additionally wish to begin creating extra visible content material for future posts. For instance, think about repurposing occasion photos that your organization has taken, soliciting photographs of your workers or prospects utilizing your product, or just creating visually-appealing textual content graphics like this one on a software like Canva or Photoshop.

Add every picture to a centralized folder and use a standardized naming conference in order that it is simple to seek out the file you are in search of. In case you’re not utilizing a post-scheduling software, you may doubtless should put up instantly out of your telephone.

To simply entry photographs with their file names out of your telephone, you possibly can add photographs to a Google Photos album in your laptop after which use the Google Photographs app to obtain the content material earlier than posting instantly.

3. Write Partaking Captions

Lastly, resolve in your caption for every put up. The best caption type is dependent upon your viewers and the kind of content material you are sharing. For instance, aesthetics-focused content material could carry out greatest with a unusual, brief, and intelligent caption. In distinction, education-focused content material could also be most certainly shared and appreciated if the caption contains a few concise, easy suggestions.

How to Plan Instagram Posts: Write Engaging Captions, example of a two toned orange on Instagram

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4. Select Hashtags

Be certain that to incorporate three to five thoughtfully planned hashtags in your caption or in a remark in your put up to make sure it will get in entrance of recent audiences. You will wish to embody a mixture of branded hashtags (e.g., #HubSpotAcademy or #OnlineLearning) and trending hashtags in order that extra individuals see your put up.

You may analysis the hashtags you may wish to use by typing them into Instagram (head to the ‘Search’ tab after which faucet ‘Tags’) to see how a lot quantity they get. Prioritize the higher-volume ones.

Forms of Content material to Publish on Instagram

No matter which type of content material you resolve to put up, it ought to at all times be content material that draws your best viewers. Assume past your product, service, or workplace. What does your best buyer really care about, and what motivates them to comply with a enterprise account on Instagram?

Chunk-Sized Schooling Instagram Content material

If you understand your viewers is fascinated with consuming bite-sized training on social media, you may use Instagram to share business suggestions and tips.

Types of Content to Post on Instagram: Bite Sized Educational content

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Movies or well-organized captions could be helpful autos for offering your viewers with well-researched data for his or her profit reasonably than the good thing about what you are promoting.

Showcasing Merchandise Instagram Content material

In case your services or products lends itself to being photographed, think about sharing photographs or movies of actual prospects utilizing it. You may lighten your content material creation load by counting on user-generated content material. Have your prospects ship in photographs of your product in motion.

Here is an instance of how Beats by Dre makes use of Instagram to showcase prospects utilizing their merchandise:

Types of Content to Post on Instagram: Beats by Dre portable pill speaker

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Nonetheless, there is not any have to make these services or products posts promotional. As an alternative, the worth to your Instagram following would come from drawing private connections with actual tales about how others have efficiently used your product.

Inspiring Imagery Instagram Content material

Nevertheless, in case your viewers is not consuming training on Instagram and your services or products is not simply photographed, you possibly can take a extra aesthetically-focused route, posting photos and movies that individuals would merely like to devour. These could not drive a big variety of conversions, however a visual-first Instagram can amass a lot of followers.

Types of Content to Post on Instagram: Designboom shows a home on the outskirts of Vienna that was completed in 1971

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The important thing to the aesthetically-pleasing route is to examine in often to make sure your posts are driving precise worth (maybe within the type of model consciousness or neighborhood amongst your followers) for what you are promoting.

Experiment With Content material

In case you’re not sure of the kind of content material you wish to put up or the type that may succeed to your model, choose the one you consider your viewers shall be most fascinated with seeing. That may embody product-agnostic training, product-centric content material, usage-focused content material, or aesthetically pleasing content material. Strive it constantly for a month.

Types of Content to Post on Instagram: Casetify Instagram page

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Then, strive one other kind for the next month and evaluate engagement charges. How many individuals are liking and commenting in your content material? What number of followers did you achieve every month? What different enterprise outcomes, if any, have been impacted by your Instagram posts?

Along with deciding the final subjects you may put up on Instagram, you may wish to experiment and decide which content material codecs you may put up. For instance, when you take an academic strategy, experiment with movies versus text-focused photos and numerous lengths of captions.

Alternatively, in case your instructional content material lives in your weblog, data base, or in one other library, think about using Instagram posts to level individuals to these sources reasonably than squeezing an excessive amount of data into one Instagram.

For instance, HubSpot Academy’s Instagram typically promotes in-depth programs that HubSpot Academy produces reasonably than making an attempt to dive into the small print within the caption, picture, or video itself. The account retains followers inquisitive about sharing brief clips and suggestions from the programs, too:

Types of Content to Post on Instagram: HubSpot Instagram post

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Moreover, we have put collectively this downloadable calendar of inventive content material concepts when you’re undecided what kind of content material to strive first.

Instagram Planning Apps

Who has time to provide you with each put up at a second’s discover? It takes time to create compelling content material, and that timing will not at all times line up together with your content material calendar. Utilizing planning apps to schedule Instagram content in advance makes essentially the most environment friendly use of time and sparks creativity. It might probably additionally enable you and your advertising and marketing staff to develop into extra knowledgeable entrepreneurs.

1. Preview

Instagram planning App: Preview app

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Preview permits customers to design, edit, and analyze their Instagram enterprise web page. With Preview, you possibly can create a calendar to schedule photographs, movies, albums, and tales for what you are promoting’ Instagram web page. Preview enables you to plan reels and IGTVs and entry a collection of enhancing and analytical instruments, together with hashtag testing, engagement charges, and interactive charts. Preview additionally permits your whole social media staff to plan your Instagram web page collectively with out sharing your Instagram password.

Pricing: Free Plan, free for 1 user; Pro Plan, $6.67/month for 1 user; Premium Plan, $12.50/month for an unlimited number of users.

2. Later

Instagram planning App: Later Instagram scheduler.

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Later’s Instagram scheduler can be utilized in your desktop or cell units. The scheduling software affords a calendar with drag-and-drop performance, hashtag instruments, customized scheduling insights, analytics, a inventory picture library, and lots of extra options that can assist you take advantage of what you are promoting’ Instagram presence.

Pricing: Starter Plan, $15/month for 1 user; Growth Plan, $40/month for 3 users with an additional $5/month for each additional user; Advanced Plan, $80/month for 6 users with an additional $5/month for each additional user. Later offers a 14-day free trial of all of its plans.

3. Sked Social

Instagram planning App: Sked Social

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Sked Social makes it straightforward to edit your photographs, queue posts, create a linked touchdown web page for what you are promoting’ bio, and shortly add hashtags and mentions to your posts utilizing templates. Sked Social additionally encompasses a strong content material calendar pre-filled with holidays from all over the world, so you possibly can plan content material that celebrates and commemorates the particular days that matter to your viewers.

With Sked Social’s Necessities and Skilled plans, you possibly can collaborate together with your staff to handle what you are promoting’ Instagram advertising and marketing, irrespective of what number of staff members you will have.

Pricing: Fundamentals Plan, $25/month for 1 user; Essentials Plan, $75/month for an unlimited number of users; Advanced Plan, $135/month for an unlimited number of users. Sked Social offers a 7-day free trial of all of its plans.

4. Planoly

Instagram planning App: Planoly Instagram scheduler.

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Planoly’s Instagram put up planner and Reels planner enable customers to plan, design, and schedule their enterprise’ Instagram posts and Reels.

Planoly lets customers analyze put up metrics and add to their content material with inventory photographs and photographs from Canva. Customers may create a linked touchdown web page and reply to Instagram feedback from inside Planoly.

Planoly’s scheduling instruments embody a content material calendar that sends customers reminder emails and push notifications when it’s time to put up content material.

Pricing: Starter Plan, $11.25/month for 1 user; Growth Plan, $19.50/month for 3 users; Professional Plan, $36.50/month for 6 users. Planoly offers a 7-day free trial of all of its plans.

The best sorts of content material planners be certain that what you are promoting’ Instagram posts are properly thought out and draw shoppers to your product or providers. The next instruments present visible assist in addition to concepts that may remodel content material from boring to participating:

1. HopperHQ

Instagram Content Planner: HopperHQ

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HopperHQ claims to be the primary Instagram software. It goes past crafting posts, giving customers the flexibility to entry analytics that assist decide the perfect time to put up.

HopperHQ’s Instagram planning instruments embody a drag-and-drop content material calendar, automated posting options, an Instagram grid planner, and a staff supervisor that permits you to collaborate with what you are promoting’ social media staff and customise every member’s posting permissions.

Pricing: $19/month. HopperHQ offers a 14-day free trial.

2. Brandwatch

Instagram Content Planner: brandwatch

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Brandwatch is a platform dedicated to creating methods that can assist you plan your subsequent Instagram marketing campaign with progressive insights. Brandwatch helps you monitor what you are promoting’ model and benchmark it towards your rivals.

With Brandwatch, you possibly can monitor social media traits, convert your Instagram posts to advertisements, and create workflows that repurpose belongings to assist what you are promoting save money and time.

Pricing: Brandwatch offers a $108/month plan for small businesses of 1 – 2 users. Bigger groups can entry Brandwatch’s full suite of merchandise by booking a demo.

3. Content Scheduler in Adobe Express

Instagram Content Planner: Content Scheduler in Adobe Express

Adobe Categorical’ Content material Scheduler, beforehand generally known as ContentCal, permits Instagram customers to plan and schedule content material. With options similar to snippets, pinboards, and an internet clipper, Adobe Categorical’ Content material Scheduler makes planning for Instagram campaigns extra organized.

Adobe Categorical’ Content material Scheduler affords free downloadable instruments and templates, together with content material calendars, an engagement charge calculator, and a advertising and marketing plan template that provide help to plan and execute what you are promoting’ Instagram technique.

Pricing: Free plan with limited features; Premium Plan, $9.99/month with a 30-day free trial.

Instruments for Making the Most of Your Instagram

To remain organized, we advocate utilizing two sorts of instruments — a post-scheduling software and a software that permits you to hyperlink to a number of totally different locations out of your Instagram bio.

By utilizing a post-scheduling software, you can plan out as far prematurely as you want, making certain you will have a gradual stream of content material able to be posted even when different tasks pop up in your day-to-day work. Posting constantly is necessary for follower retention and provides you with extra alternatives to experiment and determine which posts get essentially the most engagement.

Scheduling your posts permits you to visualize which sorts of posts you will have popping out and swap posts if wanted. You may see the weeks you’ve got deliberate sufficient content material and people throughout which there are nonetheless empty slots.

You may as well use a spreadsheet like this one (download for free here):

Instagram post-scheduling calendar from Hubspot

Download the Calendar

Examples of post-scheduling instruments embody HubSpot Social Tools, Later, Buffer, and Hopper.

Increasing Bio

An Instagram bio can both entice a possible buyer, make them giggle, or make them hold scrolling previous a web page. Sadly, writing an eye catching bio with an attractive call-to-action that tells guests all the pieces they should find out about what you are promoting could be robust due to Instagram’s limiting construction for bios.

Since Instagram solely permits you to place one hyperlink in your bio on the high of your profile, we advocate investing just a few {dollars} per thirty days in a software that creates one touchdown web page that hyperlinks out to a number of different pages.

Then, in particular person posts, you possibly can reference clickable hyperlinks obtainable on the hyperlink in your bio, which offers a way more user-friendly expertise than having your followers copy a URL manually into their browser, toggling between apps. MilkShake is a software that permits you to create a mini-website with hyperlinks and movies that customers can entry by way of a hyperlink in what you are promoting’ Instagram bio.

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Examples of post-scheduling instruments embody Linktree, Lnk.Bio, and Hyperlink In Profile.

Improve Your Instagram Expertise

By taking a considerate strategy to planning your Instagram content material, you possibly can be certain that your posts ship worth to your followers, convert these followers into leads or product customers, and increase the attain of your model’s messaging to new audiences.

Utilizing instruments similar to schedulers and hyperlinks to assist perform your Instagram journey can enhance what you are promoting’ social media presence and lengthen its attain. It takes time to find out what resonates together with your viewers, so be affected person as you experiment and consider your technique.

Editor’s notice: This put up was initially revealed in October 2019 and has been up to date for comprehensiveness.

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